Good Afternoon Board Team!

Hope your week is going well. We did not get into discussion on the Financial Report on Monday night. The funds on the statement are current balances.

Our monthly intake of funds from monthly donors is $550. Our monthly expenses are $15,000.00 minimum.

We as an Org have never been fully funded. We have worked with what we have. We are in a very different place this year due to growth. We are to a point where we have to be fully funded or at least minimally funded. Our facility now houses our food items and operations. Our grant for the rent on the facility ends in November. Our grant for salaries ends at the end of November. We are at a point where we will only be able to purchase food items from Meijer with our gift cards. Meijer is great for some items but much more expensive on others we buy locally with budget funds.

Our Household Sponsor campaign will provide approximately $210,000 of our annual budget. However, if we get to our goal of 1400 households sponsored, it could provide close to all of our budget not including grants. $210,000 is approx. $17,500.00 per month. To be fully funded for the year we will need approx. $30,000.00 per month.

We don’t have to panic but we have to do the work to promote the Household Sponsorship campaign, meetings with Banks and businesses within the next three months and apply for the grants like the Women’s Fund to be dliigent. We have Woodburn Baptist onboard right now for hosting a Sponsorship campaign. We need Crossland, Hillvue, and Eastwood or Living Hope onboard. We have several small churches to talk with as well. Four of the larger churches could carry us on the Sponsorship Campaign. The awesome thing about the Household Sponsors is we don’t have to do that kind of campaign again because we will have all of them in our database and can easily ask for them to sponsor again next September.

At the Board Meeting we listed banks or businesses we each were going to talk with. The best way to have this conversation is by Bank or business. Lunch is a great opportunity! If you have a Bank or business on the list, please make sure we get a date on the calendar to host them.

We need to have these on the calendar by the end of next week. We need the meetings to take place by the end of October. This is our push to make sure we have our budget raised and in place by January 1, 2025.

Meetings we may have with folks regarding our Capital Campaign are very different than the meetings for our annual budget. We may have some of these before January but we don’t need to focus on those by next week.

See the Summary of Events below. What we need from Board Members is in parenthesis!

Summary of Upcoming Events:

August 9 - 11:00am-2:00pm Crocker Law Food Truck Friday
We have been invited to be the recipient of their fundraiser on Friday. Usually approx.. $500. We’ll be setting up around 10:30am. Joel is the POC (Point of Contact) for this event. (ALL Board Members are invited to come hangout at the Booth, eat and engage!)

August 15 - 11am-2:00pm Welcome Back WKU
This event is at WKU on the South Lawn. We’ll be setup in our booth to recruit student volunteers, give away some cooling towels, play a game and engage students entering WKU with HOTH! Joel is the POC for this Event. (ALL Board Members are invited to come hangout at the Booth, eat and engage! Lunch will be provided, I just need to know you’ll be there for lunch so I can order from WKU)

August 26 - 5:00pm-7:00pm Board Meeting

September 12 - 5:30pm-8:30pm Volunteer Night (event is 6:00pm-8:00pm)
This is a big event! We’ll celebrate our volunteers as well as inform our volunteers. We decided to provide pizza for dinner with really good desserts (Daniel). We will do a presentation. We agreed to have decals (Joel), checking out some sponsored shirts (Daniel), cornhole (Daniel), an ice breaker mixer (Christy), Photo/video booth (Joel). Beth is the POC (Point of Contact) for this event.

September 18-22 - Joel Out of Town

October 17 - All Day - “Unboxed” Cooking Challenge Video Shoot
This is our food event for Hunger and Homelessness Awareness Week. This event is also a fundraiser for HOTH. The premise of the challenge is can you cook better than a Grandmother. There will be four contestants including a grandmother. They will prepare an appetizer, a main dish and a dessert from the food in our Food Box. There will be a segment for each and a segment for the finale to air on Facebook LIVE and YouTube LIVE the week of November 18-22. The overall winner will be awarded at our House Design Challenge Family Night on November 22. Fans can vote for their favorite chef/cook via QR Code leading up to and during the week in November. There will be four judges on the show including Joel. During on-air judging much info will be shared about HOTH and what we do. Vid Monster and Houchens Food Group are co-sponsors of the Challenge. We are working on specific times with Vid Monster. (ALL Board Members are welcome to attend and be in the audience, engage with audience members, etc.)

November 10 - Food Drive Start Date
November 22 - Food Drive End Date

November 18-21 HOTH “Unboxed” Cooking Challenge airs on Facebook each night at 7:00pm

November 22 - 5:00pm-9:00pm HOTH House Design Challenge Family Night (event is 6:00pm-8:00pm)
This is our housing event for Hunger and Homelessness Awareness Week. This event is also a fundraiser for housing. It will be held at the Capitol Arts Theater. We are going to reach out to the schools including WKU and SKYCTC to recruit entries. Entries will design a floor plan and front elevation of a house for our Impact Housing Community. All winners will have their name put on a house in the community. We will also use the winners designs with our architect to design a model home based on their design. We are working on an event title sponsor. We’ll be judging House Designs from entries and then displaying the finalist for public voting at the Capitol Arts Theater. Public voting will be $5 pay per vote via the Finalist’s QR Code. Our own judging panel will decide on 4 winners and then we will crown the public vote winner. We will also announce and award the overall winner from the Unboxed Cooking Challenge from the first part of the week. https://houseonthehillbg.com/housedesign 

(We will need ALL Board Members on deck for this event. We’ll have several different job opportunities for everyone as we get closer!)